Administration Department

The Administrative Department plays a central role in ensuring the efficient functioning of the Mahesana Municipal Corporation.

Its key responsibilities include:

🔹 Employee Management:

• Maintaining attendance, salary processing, increment approvals, bonus distribution, and service book records for all municipal employees.
• Implementing recruitment, appointment, and promotion policies in accordance with government norms.
• Drafting and processing appointment letters, transfer orders, and proposals for pay commission benefits and higher pay scales.

🔹 Staff Welfare & Resource Allocation:

• Distribution of uniforms and ID cards to employees.
• Providing Class-IV employees with safety essentials such as raincoats, boots, and gloves.
• Overseeing staff welfare measures including leave management, medical reimbursement coordination, and pension documentation.

🔹 Office Infrastructure & Procurement:

• Managing procurement of office stationery, furniture, computers, printers, and other IT equipment.
• Ensuring timely repair, maintenance, and AMC contracts for digital infrastructure.
• Handling contracts for housekeeping, security guard deployment, and manpower outsourcing.
• Managing tenders for official refreshments, catering, and event support for corporation functions.

🔹 Interdepartmental Coordination:

• Preparing responses to queries raised by MLAs and MPs by collecting data from all relevant departments.
• Coordinating and assisting departments during state and national elections, census activities, and government surveys.
• Maintaining compliance with government circulars, administrative protocols, and special audit requirements.

🔹 Communication & Reporting:

• Circulating important instructions and orders from the Hon. Commissioner, Deputy Municipal Commissioners, and administrative heads to all relevant sections.
• Drafting responses to government letters, preparing reports, and maintaining official correspondence.
• Managing confidential records and ensuring secure document archiving.

🔹 Digital Governance Support:

• Supporting implementation and training of digital platforms like HRMS, payroll systems, and e-office modules.
• Assisting in grievance monitoring and ensuring internal compliance with citizen service timelines.

🔹 Legal & Regulatory Oversight (if applicable):

• Assisting in matters related to employee disciplinary actions, inquiries, and RTI responses.  
• Maintaining updated records of employee insurance, GPF, and loan-related documents.

Department-wise Employee Directory of the Administration Department of the Mahesana Municipal Corporation